In order to provide a uniform procedure for processing the Request for Conference or Activity Attendance Form, the following step-by-step procedure has been developed:

1. An employee making a request to attend a conference in accordance with Board Rules and Regulations shall obtain from the President's Office or Staff Development Office, Request for Conference or Activity Attendance form. All forms must be TYPED.

2. Form must be completed as directed and submitted to his/her Activity Supervisor, Vice President over the employee's area, and the President's Office for approval and signature no later than 21 days prior to the requested date of attendance.

3. When funding is being requested, appropriate account numbers, amount, and signatures must be secured from funding sources, e.g. Academic Senate, Staff Development, and/or special funds before submitting it to President's Office.

4. Upon approval from the president, a copy of the conference request form, report form and/or claim form will be sent to the employee.

5. Within ten (10) business days upon return, employee is required to submit travel expense claim form with copies of supporting receipts attached, as well as the report form to the President's Office. Failure to submit required documents in a timely manner, will forfeit claim.

6. The President's Office will notify employee through the mailbox when to pick up reimbursement warrant at the Business Office.

7. To cancel conference request and release encumbered funds, notify the President's Office in writing.