Link to LATTC Academic Senate Faculty Handbook Contents Los Angeles Trade-Technical College
Academic Senate
Faculty Handbook
Link to Los Angeles Trade Tech College Home Page
Adjunct Faculty "Survival Tips" Q & A

Welcome to the Fall 2003 Semester! We hope this guide will provide answers to some of your basic question. Please contact the Academic Senate Office in A-239, (213) 763-7168 with any questions related to academic or professional matters.

Adjunct Evening Faculty should contact the Evening Administrator for assistance. These duties rotate among the administrators. A monthly calendar indicating which administrator is on duty, including phone and office location will be posted in the mailroom on the Academic Senate Bulletin Board, the illuminated Academic Senate Bulletin Board next to conference room A-111 and on the Academic Affairs Office Bulletin Board. The Evening Administrative Assistant is available:

Monday-Thursday 4:00-9:30 p.m. A-106 Phone (213) 763-7035. After 7:30pm, contact administrator on duty.

Adjunct Saturday Faculty should contact the administrator in charge for assistance. Please refer to the calendar Saturday 8:am-5p.m.

What is an "RPA" (Request for Personnel Action)? It's a form initiated by your department chair or division administrator to process your teaching assignment. You will be mailed a copy of the assignment notification from the District Office once the assignment has completed the process at the District Office. Contact Richard Barron, ext. 3982 if you experience difficulties getting your assignment processed or compensation.
How is an assignment processed?
  1. An "RPA" is initiated by your department chair or associate dean.
  2. It requires the approval of the Vice President of Academic Affairs.
  3. The Office of Budget and Purchasing will verify the budget for the assignment and will determine if any other action needs to take place. If you have an extra assignment which exceeds 28 hrs. per pay period, an overload letter will need to be processed by The Office of Academic Affairs and approved.
  4. The Personnel Office will process the assignment. Please contact Ms. Judy Tilley, Personnel Supervisor at "K"-204, ext.7275 if you have any question.
Return to the top of the page.
For New Faculty:
  • Have you submitted your employment documents including fingerprints?
  • Have you submitted to the District Office official transcripts from colleges or universities attended?
  • Do you need to complete an I-9 form verifying your right to work in the U. S.?
  • Have you had either a Chest X-ray or Intra-dermal tuberculin skin test within the last 4 years?
  • Have you taken care of parking?
Do I need to complete a payroll or timecard? No, however, in the event of an illness, an illness card must be submitted to your department chair upon your return.
Is Direct Deposit of your pay warrant available? Yes! Check with the Payroll/Personnel Office in "K"-204.
A Note From The Payroll/Personnel Department
The personnel portion of our office is responsible for the processing of all assignments on this campus. This is where you should first come for any problems related to your assignments. You can also obtain among many things, insurance claims forms, different benefit cards such as, vacation, illness cards, address change cards, w-4 cards etc. We also can give general information regarding leaves, and goodies such as discount cards to the area Amusement Parks. We also post the current job announcements for job opportunities that are offered within the district.

Our payroll portion functions mainly as a time reporting office only. We ask that all time reports be submitted to our office in a timely manner to help insure that your pay is accurate and on time. A portion of our duties are to assist with any payroll problems you may encounter. We ask that you contact this office first before contacting the district payroll department. If we can not resolve the problem for you, we can then refer you to Richard Barron. If a problem occurs, organize all relevant documents and contact Richard Barron (213) 763-3982 or his alternate, Ron Estroff at (213) 763-7165

There is also an electronic Help Desk on the District web site. Click on Trade-Tech.
Do I have a mailbox? Yes, all faculty members are entitled to mailboxes. Special services and departments such as Payroll/Personnel have separate mailboxes near the main counter in the mailroom. Adjunct faculty mailboxes are on the East side of the mailroom. If you do not have a mailbox, see your department head.
Return to the top of the page.
Where may I get a copy of the teacher's contract? The most current Collective Bargaining Agreement may be obtained from John McDowell, AFT Chapter President, Ext 7129, Administration Building Room 141.
Is there a departmental course syllabus, course outline, or statement of goals and objectives available for your class? Check with your department chair, associate dean or dean. Course outlines should be updated regularly. Please refer to the section on Model Course Outlines on this disk for details.
Whom do you contact for assistance?

Morning ONLY adjunct faculty (Monday-Friday): Contact your department chair FIRST! Assistance may also be provided by your Dean's Office or ultimately, the Vice President of Academic Affairs, A-104, Estrelle Serrano 213-7022, Secretary.

Weekend Adjunct Faculty ONLY Contact: Saturday Administrator listed on the calendar posted in the mailroom, Senate Bulletin Board near A-111 or Academic Affairs Bulletin Board.
What do I do if I am going to be absent? If you are unable to meet your assigned evening class, please call:

  • Before 4:30 p.m. Call EVENING OFFICE (213) 763-7035 so that a canceled class notice and sign-in sheet may be posted at the location of the class.
  • Academic Affairs Office (213) 763-7022.
  • After 5:00 pm. Refer to calendar for administrator in charge.
You must contact your immediate supervisor as soon as the need to be absent is known. If you fail to notify, the absence shall be deemed as an unauthorized leave. Please refrain from making private arrangements for substitutes for any of your assigned classes without prior approval from your dean.
Return to the top of the page.
Whom shall I contact for emergencies? Contact the Campus Sheriff’s Department, 213 763-3611.
Where do I make copies? The Copy Center, is located in "C"-100A . The "blue" form allows you to make 1-30 copies instantly. A "pink" form is needed for 31 or more copies. There may be a turnaround time of one day for this service. Color copy services are available upon prior approval. Any single request for over 1,000 images for student use is considered a “Course Packet” and will be referred to the campus bookstore. Please contact Bill Gasper, 213 763-7040 with any concerns.

Copyrights:
Assistance to acquire permission to duplicate copyrighted material is available. The Copy Center cannot duplicate any copyrighted material in any manner without prior permission.

Business Cards:
Faculty may request LATTC business cards in limited quantities. Request forms are available in A108 and on the Academic Senate website.
Where is the FAX Machine? Faculty may send and receive faxes in "A"-127. Hours are Monday-Friday from 8am-4:30pm. The FAX number is (213) 763-5393.
How do I get voicemail? Adjunct faculty should contact the department chair to establish this service.
Where do I obtain teachers' copies of the class textbooks and supporting materials? Check with your department chair or textbook publisher.
Return to the top of the page.
How do I report student’s grades? Refer to the Attendance & Accounting Handbook available in Admissions and Records, R-100, Academic Senate Office, Deans’ offices, on the web or in Academic Affairs, A-104.
When are grades due and when do students receive their grades? Please refer to the Admissions and Records Calendar or consult your department chair. The grade collection forms are usually placed in your mailbox each semester. Please also refer to the Attendance Accounting and Grading Forms Faculty Handbook. Grades are no longer mailed, however students may purchase self stamped and addressed unofficial grade cards which ask the instructor to list the final grade and then return via mail to the student.
What is the final exam schedule? Refer to the listings printed in the Class Schedule each semester.
How can I get instructional films, videotapes, and audio-visual materials? Contact Dr. Bill Troost, Instructional Media Specialist, 213 763-3985, L-212 to develop instructional materials for classroom presentations. The staff may also assist with instructional equipment, website design, video conferences and satellite transmissions. Please refer to the Center for Advancement of Teaching with Technology website at for a complete list of services.

The Media Theatres in LRC 107 and 110 are equipped with most A-V features, including internet access from your laptop. Please contact MIS on ext. 7007 if you encounter difficulties accessing the internet. These rooms must be scheduled through the Circulation Desk of the Library, ext. 3950.
What is the lead-time for ordering audio-visual and other materials? Your department may own A-V equipment for faculty use. Check with your department chair or Instructional Media Services. Faculty requesting services of copy protected materials must have written permission of the copy right holder and must sign a form indicating permission from the holder has been granted. Please refer to the section on copy rights and fair use on this disc.
Return to the top of the page.
What arrangements should I make to bring a guest lecturer on campus? This should be coordinated with your department chair. Your department office may assist with parking arrangements, mailing a map to your speaker or reserving one of the Media Theatres in the Learning Resource Center.
What is the library book checkout procedure? You need a Library Card. Contact the Library on (213) 763-3950 for procedures. You may also reserve the Media Theatres in LRC-107 or 110 by calling the same number.
What are the Library Hours?
  • For general information, call (213) 763-3950
  • Fall/Spring Monday through Thursday: 8 a.m. to 8 p.m.
  • Friday: 8 a.m. to 1 p.m.
  • Hours are subject to change
Return to the top of the page.
What are the Bookstore Hours?
  • “K” 102 Phone: (213) 763-7210
  • “Rush Week”
    • M-Th - 7:15 a.m. to 8:00
    • Friday - 7:15 a.m. to 3p.m
    • Saturday - 8:00 a.m. to 12:30 p.m.
  • Regular Bookstore Hours:
    • M-Th - 7:15 a.m. to 7 p.m.
    • Friday 7:15 a.m. to 3 p.m.
    • Saturday 8:00 a.m. to 12:30 p.m.
What are the faculty parking guidelines? (Or How to AVOID getting parking tickets). Parking permits must be displayed at all times when a vehicle is parked on college property, weekends included. Failure to display a valid college parking permit is subject to a $30 fine under California Vehicle Code Section 21113(A). Parking lots B, Roof, M, and P are designated for employee use. In the event you are ticketed, an appeal form may be obtained from the campus Sheriff’s office located in “D”-150. For additional information or assistance, please direct inquiries to the Campus Sheriff’s Department, D-150, (213) 763-3600 or Bill Gasper, Sr. Administrative Analyst, A-108, (213) 763-7040
What is FLEX? FLEX is now known as Professional Development.
Return to the top of the page.
What are my mandatory FLEX obligations and where may I get the FLEX handbook and forms? Contact Alicia Rodriquez-Estrada, Staff Development Coordinator, for complete details regarding Professional Development or refer to the Professional Development website.
Where do I get Add and Exclusions cards? From your department chair, the Evening Administrator’s Office, or Admissions & Records, R-100 .
Where can I find a schedule of campus activities/meetings? The Staff Bulletin is available on the LATTC web site every week. A master calendar is posted on the Staff Development website. Hard copies are posted in the mailroom, Administration Building west wing bulletin board, Personnel Office, Admissions, and the Library.
How may I get a key to my classroom? Please see your department chair for a key request form or the Physical Plant website. In an emergency or if you forget your key, the Sheriff’s Office or the Evening Administrator may assist.
A few more notes about grades… District Generated Form: Temporary, Permanent, Exclusion, Active/Inactive RostersPositive Attendance Hours/Grade Collection Forms. These forms are placed in your campus or department mailbox. Please refer to the Admissions & Records Calendar or Department Chair for distribution and deadline dates. Effective Fall,1997, grades were no longer mailed to students.
Return to top Return Home