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1.0 EXECUTIVE SUMMARY
• Additional meetings among MDA JF, DSA, DMJM/JGM and the CPM have taken place to resolve DSA design comments on the South Campus CD package. A pre-backcheck meeting was held on September 2, 2005 with DSA for interpretation and discussion of Fire Life Safety (FLS) and Structural comments.
• MDA JF attended a second meeting on September 13, 2005 with the DSA FLS reviewer for further clarification of FLS design review comments. Their final ruling is awaited.
• The CPM and MDA JF met on September 20, 2005 to resolve some of the AVA and CSS constructability review comments that were identified as not applicable by MDA JF. After further review and discussion, MDA JF will change the comment code to 1, meaning the change will be incorporated into the construction documents.
• The CPM is evaluating DSA review comments and responses to identify cost impacted items associated with the South Campus project. The new cost items will be incorporated into the CPM 100% CD Independent Cost Estimate.
• On September 16, 2005, ARB, CPM and DMJM/JGM submitted the Olive Street Parking Structure Design-Build CD package to DSA for review. The package included the plans, specification, and geo-tech report.
• Kishimoto Architects (KAI) has completed resolution of the CSS constructability review comments and received approval from DSA for acceptance of a unisex restroom and path of travel. KAI has begun incorporating the final configuration into the drawings for DSA backcheck review.
• Pugh Scarpa Kodama (PSK) met with the College Users Group and the CPM to finalize the layout of building G & J and relevant audiovisual systems (power requirements and conduit/security). PSK is scheduled to submit the final drawing packages to the College for review and approval by early October 2005.
• For the CTY, six Change Order proposals submitted by the contractors were evaluated by the CPM and forwarded with recommendations to the College. DMJM/JGM is reviewing the contractor's requests for time extension and preparing their analysis and recommendations.
• The Liberal Arts Building Utility Tunnel Repair project was re-bid on September 29, 2005. The new bid package includes specific language dealing with the material application and the contractor qualification. A protest had been received on the previous bid and the selection process.
• The CPM released RFC-T00165 for approval of Amendment No. 1 to TRC-EASi's contract for Phase II (Bond AA program) Security Design services in anticipation of planning and programming requirements for buildings located on the North Campus. The RFC is scheduled for BOT approval on October 19, 2005.
• The Math & Science building - Pumps and Others Pre-bid meeting and job walk were held on September 8, 2005 at LATTC. Four general contractors signed the bidders list and obtained a copy of the plans and specification.
• The Math & Science building - Pumps and Others Bid Opening was held on 9/29/05 and the bids are currently being evaluated by DMJM/JGM for contract award to the responsive low bidder.
• M & M Electric has completed 95% of the punch list items for the Liberal Arts Building Electrical Upgrade project. Other remaining items include name plates and labels for the breaker panels. These are expected to be completed on time.
• The CPM participated in a Sustainability Forum presented by DMJM/JGM at the California Science Center on September 22, 2005.
| Projects in Construction |
Project Title |
Status |
| Construction Technology Yard |
Six COPs submitted by the contractors were evaluated by the CPM and forwarded with the recommendations to the College. DMJM/JGM is reviewing the contractor's requests for time extension and preparing their analysis and recommendations.
Amount Encumbered-$ 0.48 M
Next Milestone date - Final completion including punch list items are scheduled for October 2005. |
| Liberal Arts Building-Electrical Upgrade and Miscellaneous Work |
M&M Electric (Contractor) submitted the Substantial Completion form to the CPM on 9/26/05 and is scheduled to finish the punch list by the end of September 2005 for final project closeout. The 2 nd payment application was received by the CPM on 9/16/05 and was approved on 9/22/05.
Amount Encumbered - $ 0.11 M
Next Milestone date - The CPM is scheduled to receive the final payment application upon completion of all punch list items. |
| Projects in Design |
| Project Title |
Status |
South Campus- Demolition,
North & South Buildings, Subterranean Parking & Athletic Field,
On/Off Site Improvements |
MDA JF met with DSA reviewers on 9/2/05 for pre back check review of structural and Fire Life Safety and for clarification and questions regarding code interpretation.
MDA JF held a follow up meeting with DSA on 9/13/05 to review Fire Life Safety comments.
MDA JF made a presentation to LATTC management, DMJM/JGM, and CPM staff on 9/20/05 concerning the use of Wind Load Factor C for designing South Campus. Per DSA recommendation, MDA JF explained that DSA has agreed with the use of Wind Factor B as it meets code, but prefers the use of Wind Factor C for added safety. Wind Factor C will cost an additional $750,000. DSA recommended that MDA JF inform the College and leave it to them to make the final determination.
Amount Encumbered - $ 7.9 M |
| Gymnasium |
Next Mile Stone Date - Resolution of DSA comments for DSA backcheck review.
PSK has completed the final configuration for the audiovisual equipment analysis, including all FF&E requirements for classrooms and auditorium (Building G&J) and received notification from DSA for scheduled review requirements.
Amount Encumbered - $ 1.1 M
Next Milestone date - The CPM is coordinating with PSK for completion of the constructability review comments by October 2005. |
| F-Ramp |
KAI has completed the incorporation and resolution of DSA comments and is in the final stage of finalizing the package for submittal to DSA for backcheck review by October 2005.
Amount Encumbered - $ 0.32 M
Next Milestone date - CPM will support KAI to complete DSA backcheck process and plan for bid package requirement. |
| Olive Street Parking Garage |
ARB has submitted the 85%CD for DSA review on 9/16/05 with required geo-tech report. The CPM has approved the first payment application on the condition that a revised construction schedule is submitted prior to the next ARB payment application due on 9/21/05. The CPM continues to review the drawing comments for design/build perimeters.
Amount Encumbered-$ 12.2 M
Next Milestone date - The CPM will continue to review the design/build comments and monitor the DSA review requirements during October 2005.
|
| Auto Metal Building- Solar PV Panel |
The project is on hold pending resolution of Siemens contract by LACCD legal dept.
Amount Encumbered -$ 0.080 M
Next Milestone date - No new activity planned until the District approves release of an RFC. |
| Projects in Bid Phase |
| Project Title |
Status |
| Emergency Lighting, Fire Alarm, and Security System - IT Conduit Installation |
The BOT approved a contract with G. Coast on 9/21/05. Subsequently, DMJM/JGM held the post-award meeting on 9/23/05 for final compliance of front-end contractual requirements by the contractor. The CPM held a pre-construction meeting on 9/28/05 to establish ground rules of construction management requirements with the contractor. The construction will commence as projected with NTP scheduled on 10/12/05.
Next Milestone date - The projected NTP date is 10/12/05. |
| Liberal Arts Building - Utility Tunnel Repair |
The project was re-bid in September 2005 for clarification on certification of the by-product code. The addendum will be delivered within the next two weeks. The bid is scheduled to open on 10/18/05.
Amount Encumbered-$ 0.09 M
Next Milestone date - To receive bids on 10/18/05 and submit for BOT approval. Construction is scheduled to begin in November 2005. |
| Math and Science Building- Pumps and Others |
Bid opening was held on 9/29/05. Four contractors bid the project with the bids ranging from $83,900.00 to $228,480.00.
Amount Encumbered-$ 0.008 M
Next Milestone - Bid evaluation and award contract to responsive low bidder. |
COST STATUS
Following is a cost status summary: |
Encumbered Amount: $ 51.21 Million
Prop A & AA Bond Fund Amount including
Interest & State Contributions: $ 241.27 Million
% Encumbered: 21 .23%
Details of the cost status are presented under Section 4.0 |
SCHEDULE STATUS
Construction Schedule Completion: |
| Construction Tech Yard: |
Project Substantially Complete on June 6, 2005 |
Electrical Upgrades and Misc.
Work - Liberal Arts Building: |
Project Substantially Complete on September 26, 2005 |
Project |
Bid Advertisement |
Pre-Bid Conference |
Bid Opening |
BOT Approval |
Construction Start |
| Child Development Center* (2 nd ) |
Aug 2005 (a) |
Sept 2005 (a) |
Sept 2005 (a) |
Nov 2005 |
Dec 2005 |
F Ramp* |
Nov 2005 |
Dec 2005 |
Dec 2005 |
Jan 2006 |
Feb 2006 |
Liberal Arts Building -Electrical Upgrade* |
March 2005 (a) |
April 2005 |
May 2005 (a) |
June 2005 (a) |
June 2005 (a) |
Information Technology -
Conduit Installation* |
June 2005 (a) |
July 2005 (a) |
Aug 2005 (a) |
Sept 2005 (a) |
Oct 2005 |
Electrical Site Distribution* |
Nov 2005 |
Dec 2005 |
Jan 2006 |
Feb 2006 |
Mar 2006 |
Liberal Arts Building - Utility Tunnel Repair |
July 2005 |
Sept 2005 (a) |
Oct 2005 |
Nov 2005 |
Nov 2005 |
Math & Science Building - Pumps and Others |
Aug 2005 (a) |
Aug 2005 (a) |
Sept 2005 (a) |
Oct 2005 |
Nov 2005 |
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| BUDGET STATUS REPORT September - 05 |
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| Available Funds |
| Proposition A |
$145,778,679.53 |
| Bond Fund |
$138,000,000 |
|
| Interest Earned |
$6,395,840 |
| Bond Refund |
$1,362,840 |
| LACCD Allocation (See Note # ) |
$20,000 |
| Proposition AA |
$1,110,891 |
$89,833,644.00 |
| Bond Fund |
|
$89,600,000 |
|
| Interest Earned |
|
$233,644 |
| Funds under Proposition "A" & "AA" Bond |
$235,612,324 |
| State Contributions |
$5,657,543.00 |
| Total Funds available as of September 30, 2005 |
$241,269,867 |
| Projected Cost at Completion of Present Prioritized Projects |
$239,074,585 |
| General Reserve Fund |
$2,195,282 |
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| BUDGET |
$241,269,867 |
| BUDGET FOR HARD COSTS |
76.23% |
$183,920,711 |
| BUDGET FOR SOFT COSTS |
23.77% |
$57,349,155 |
| COMMITTED TO DATE |
$51,213,068 |
| HARD COSTS |
12.52% |
$30,195,405 |
| |
Hard Construction Costs |
$19,741,206 |
|
| Land Acquisitions |
$10,454,199 |
| SOFT COSTS |
8.71% |
$21,017,663 |
| EXPENDED TO DATE |
$33,623,889 |
| HARD COSTS |
7.00% |
$16,878,566 |
| |
Hard Construction Costs |
$6,424,367 |
|
| Land Acquisitions |
$10,454,199 |
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| SOFT COSTS |
6.94% |
$16,745,322 |
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| NOTES: |
| 1 |
Budget allocation for the following projects is not included in this report. Budget reprogramming to provide funds is being undertaken by the CPM in coordination with the LATTC Management. |
| Design & Construction : |
| Construction Technolgy Building - Upgrade Toilet Facilities 07T-6711.03.02 |
| Construction : |
| Emergency Lighting, Fire Alarm and Security Systems - Electrical Site Distribution 17T.7772.05.03 |
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| 2 |
Due to unavailability of Task Orders for contracts initiated at the District-level to indicate the contract amount allocated to each Campus, the amount committed or encumbered to date for each campus may become variable and balancing the Project Budget against the District-wide Contract and Paid Invoices may be indeterminate. In the interim, this report reflects the amount committed to date as equal to the invoices paid to date. The CPM will request DMJM/JGM for resolution of this issue. |
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| 3 |
The budget allocation for OCIP (Account # 6200-100-30 / 6200-150-30) is tied to each respective project, however, the contracts and invoice payments are under the "Holding Ledger - 07T.6795.05 " making it very difficult to balance the project budget against the campus -wide contracts and payments.The CPM will request DMJM/JGM for resolution of this issue. |
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| 4 |
This report reflects the new state contribution of $103,472.00 to Campus Improvements - New Fuel Tanks project (07T-6779.03.01). Letter from Cheryl Larry of the State Chancellor's Office to Bruce Rosky of LACCD dated July 11, 2005 applies. |
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